Are you planning a big event? Whether it is for a wedding, a corporate function, or a holiday party, there are many tips to take into consideration to find the best event space. Here are 6 tips to ensure your event goes smoothly and all attendees have a great time!
- Understand Your Event and What You Need
Before you start looking at venues, you should take some time to consider what you need for your event. Set a budget, figure out an estimate of people attending, and understand what type of event you are pulling off. Is it a business meeting? Is it a social event? These things are really important to consider because there are so many different types of venues out there. You might not want to have a formal business meeting at a barn…
- Book Early If You Can
When booking early, you will have plenty of time to explore the venue and figure out what else you need to do. It will also ensure you get the date and time you want. Many event venues are usually booked at least 6 months ahead of time. If you are planning your company’s holiday party, you want to try and book at least 6-9 months ahead of time. This will also ensure that most people will be able to attend because they will be able to plan ahead of time as well.
- Take Cost of The Venue Into Consideration
While the venue, of course, is important, you don’t want to spend your entire budget on a place to have it. You also need to think about food, drinks, entertainment, and furniture. Most people would prefer there to be good food and music than being in a super fancy place.
- Think About Location
Consider where your guests are coming from. Most people won’t want to travel too far unless it is a very special occasion or their company is paying for business travel. While it is impossible to make everyone happy, you should still try to find a location that works for most of the people you will be inviting. For example, if most people are in the Toronto area, you should consider a Toronto event venue for the convenience of those attending. It would also be good to consider a location that has ample parking or is easy to get to.
- Services the Event Venue Has to Offer
When you are booking a venue, see what they offer. They might offer their own catering services included in the cost, or have a list of caterers that they partner with. You should also inquire if they help with planning, provide tables, chairs, and linens, and have a setup and cleanup crew. If these services are not offered, it may cost you more money or the time to do it yourself.
- Understand Limits and Policies
It is always important to know what you are getting yourself into. This includes knowing how long the venue is available, if there are other events going on at the same time, and what cancellation policies entail. You don’t want to get yourself into trouble by not knowing about or paying attention to the little details.
These tips should help get you started on booking your next event. It is a lot to plan functions, so any little bit of help you can get will make it easier!